VTH Board Minutes 6/22/23

Updates: Info Only

Personnel Updates

• Alexandria Drake, Senior HR Specialist from campus HR, started 6/5
• Tracey Dykstra, BAA – Business Manager, started 6/6

Faculty

• Dr. Stephany Lewis (Zoomed & Wildlife) started 6/5
• Dr. Bazzle (ECC) starting 9/18
• Dr. Toborowsky (Cardio) starting 9/18

Facilities

• Oncology expansion – Design development phase expected to commence 7/3; another Board of Trustees review scheduled for July meeting.
• Equine Surgery – estimated date of completion second week of July

Programs

• Investment for Growth Info: Virtual Care Hub is an initiative by the iLearning center to engage practitioners and students in education on how to deliver telemedicine.
  
  
• Shelter Medicine
  - PetSmart Charities - $100,000 extension reallocation
  - Gift commitment - $100,000 Decatur + Macon Co. Animal Shelter Fund
  - Request for $200,000 matching

Other

• VDL – Euthanasia of large animals – admitted routinely
• Teams – cut over July 19^th
• LAC Ring camera installed – working well
• ECC Tech on call – reviewed and updated
• Congrats to new arrivals:
  Harper – Congratulations Jenica and Santi!

Services

Pharmacy

• Dr. Alex Gochenauer – Pharmacy Manager
• Opening posted for Clinical Pharmacist
• Empiric Use of Antibiotics - edited booklet completed.
• Price adjustments:
  • Large Animals – Dispensing fee removed in lieu of case management fee
  • Preventatives  - adjusting prices to market level

Ophthalmology
Discussion: as we have more single-faculty services, how to proceed with scheduling on/off clinic time? Will try to fulfill with locums, however, there will be times of no locums.
- In agreement that services should provide us with referral information.

Dermatology –

• Dermatology – 2 weeks on/off
  • Off:  consults available (VTH + rDVM)
  • On: expanded receiving -->  double students

Financials | Budget

• • CVM – Salary allocation assumptions
    • Clinical faculty split on State/SS funds
      (42.5% Instructors, 40% lecturers, 35% clinical)
  • Residents
    • 35% VTH (↓50%)
    • ↓ affiliate allocation
    • capital from operations
  • Change in CMS interpretation of fringe for health, life, and dental picked up by the state (35.5% --> 12%) for SS staff. Results in decreased expense from $1M --> $325k.
  • True cost inflation since January 2022 is 16%
    
    

  VTH ↑	FY21 FY21 midyear FY23 FY23 midyear	2.85% increase  3.0% supplies  5.0% supplies  Lab + drugs ↑
  Proposed FY24		10% increase in supplies    2% increase in procedures    0% on drugs

  • Caseload – flat projected
  • CMER Increases staff– salary program announced 4% merit 
  • Contract negotiation – will start again in FY24 for staff 
  • Retention upgrades; CSR --> CSS, tech upgrades ~$70k
  • Cash –
    • 10% hold back
    • Reserve – 3 months ideal, need to replace after sweeping for oncology

  $250,000	deferred maintenance
  $350,000	overage – equine sx  +/- college funds
  $250,000	imaging remodel – CVM

  • Previously approved capital
    - ethylene oxide
    - Ophtho operating scope
    - Medicine scope
  • Budget strategy – line-item replacement
    - software updates
    - trucks
  • VetCT – Partnership – contract

  FY23 Expense ~$800,000
  FY24 – Fee frozen, assuming a steady caseload
       - student rounds + locum support
       - resident support
        ~$650,000
    * US separate

ACP (Animal Care Program)

• ACP New director, Helen Valentine
  • MOU – Vet care U of I ag animals
  • Address horses needing emergency intervention

Vehicles

• New key lockbox in the hay barn
• Fleet car wash cards at Super Wash in Savoy
• Mileage logbooks for University-owned vehicles
• Driver Authorization forms and driver’s license for new fiscal year

• Farrier truck - new
• Farrier truck old --> Eq. Therio
• Jake Bough – truck replacement plan

Initiatives

LA Initiatives

• Informed consent process and documents to be developed
• AR / Deposits – VTH Administration to streamline
• Ward Stock / Dispensary fees – see above

MWE

• MWE Interim Director Dr. Lognion
• Equine Interns rotating through service

Farrier

+ Farrier comes across situations where sedation is necessary. Consideration – clinician can ride along 1 day EO week

SA Initiatives

• Transfers – SOP developed and town hall conducted
• +/- transfer rounds – possible in future, new ECC leadership
• UCC Transfer protocol – updated and in place

ECC

• Bloodbank / dialysis machine (on order)
• Restaff and stabilize
• Interns - orientation concluded 

Other

Krista Keller, thank you for your service! Call for nominations and votes will be sent out for new ad hoc board member to serve term through December 2025.