VTH Board Minutes 10/26/23

Updates: Info Only

Personnel Updates

• Welcome Drs. Aghili (ECC) and Berry (Oncology), started 10/16
• Dr. Kennedy will start 10/30
• Dr. Felipe Martins will start 11/1
• VTH:
  • Jacob Manning (Farrier) to start in January
  • Kristina Slaby (practice coordinator MWE) 
  • Krystal Newberry (100%, assuming Gail’s duties)
• Business Office:
  • 2 open positions – interviewing next week.
  • Dorothy Kinard retiring on 12/31
• Medical Records:
  • Marcia Dyson starting 11/3
  • 1 open position for Health Information Specialist (prev. Charge Auditor) – currently 15 applicants and still open
• Hospital Services:
  • 8 CVT positions - open
  • 1 VA (ECC) position – interviewing  
  • 1 LAC Caretaker – open
  • 1 Imaging Coordinator for Radiation Oncology

Facilities

• Oncology Addition – preparing their 50% CD submittal to Univ next Thursday.  
• Wildlife Education Classroom (Cube) – Pending internal drawings
• Ward 2/4 floors being finished today, tomorrow
• LA Locker room/Diagnostic Imaging – locker room project approved, scheduled to start next spring
• VMSC – waiting on plans, expected phase 1 start January

Programs

• Critical Care reopened 10/9
• Dr. Lauralei Fisher-Cronkhite taking over the Controlled Substance monitoring program for VTH

Other

• Annual college visit with the provost and team rescheduled to Thursday, December 7^th
• November 20^th, holiday luncheon and awards
• Anesthesia will have reduced case receiving on Jr. Sx. Days (Tuesday mornings)
• Holiday schedule/service closure-reduction
• Retirement parties - Dorothy Kinard, Dec 7^th ; Gail Hague, Dec 14^th. 
• Next Board Meeting (Combined Nov/Dec)– December 14^th

Financials

• Report – Emily
• Capital Update – Jake
• Budget Approval letter – review – JW
• Technician/Assistant wages

VDL

• Update: Necropsy delays

ECC / Case Transfers

• Receiving services not updating coordinating clinician in the HIS
  Action Item: Reminder sent to Clinical Coordinators  
• Service contacts
• Triage away: process change 11/1.
  Clients will be asked to pay the exam fee and patients will receive a triage exam by a doctor. Scored on a scoring stability status and will be seen in that order.

Farrier Instructor Proposal

• Denny French – Discussion

  Farrier Tobias Ellis asked to assist in VCM 601, which progressed to 606. Currently teaching VCM 614 Farrier Science course.

Medication Dispensary 

• Discussion: Additional Cubex machines

  • LAC Surgery/Anesthesia room 
    • LA Anesthesia Kits
    • Discrepancies
  • Medication Dispensary
    • Discrepancies/Errors
  • Ortho Ward
  • Neuro/Onco
  Action Item: In favor of additional machines for LAC Surgery and inside Dispensary.

Antimicrobial Stewardship Committee 

• To generate funds for the antimicrobial stewardship committee’s activities and research, a proposal for the implementation of a $2.00 fee/patient to be added to the SA service exam fees.

  The proposal was discussed, and consensus was made that funding should not be derived from patient care.

Service Updates  

• Equine Therio – limited services 2024 season. Will not have standing stallions and will not do long-term boarding of brooding mares.

• Space labeling – facilities, directional wayfinding cube signs